Question of the Week

Each week we'll use this space to share a question (or more!) that we've received about Quercus and other Academic Toolbox tools. 

This week's question is: "Why can't I see the option to embed a Form in PowerPoint?"

This Week's Faculty Question

Q: I wanted to try the TechTip of embedding a form or quiz into PowerPoint that you recently shared in your October 2023 newsletter, but I don't see Forms come up on the Insert menu when I open up PowerPoint on my computer. Any idea what I’m doing wrong? Does someone need to turn the feature on for me?   

A: Since we posted that TechTip, we realized that the instructions we provided work only when the following apply: 

  1. you are logged into Microsoft 365 with your @utoronto.ca email address, and
  2. you are working on a PC, not a Mac computer.

The good news is that you can still use this TechTip - with some tweaks! Read on for details on how to check if you're on a U of T MS 365 account and for instructions on using Forms in PowerPoint on a Mac. You can also head straight to our guide for full details: How can I add an MS Form as an add-in to PowerPoint?

Check if you're logged into your U of T  MS 365 account

If you're not on a Mac but are not seeing the Forms option in the PowerPoint Insert menu, check that you are using your U of T MS 365 account. To do that, open PowerPoint (or another MS 365 app on your computer) and, do the following:

  1. Select on your name in the top right corner.
  2. Check that the associated email address ends in @utoronto.ca.
You'll find full details and screenshots in the section of our guide: Make sure you are logged in to your U of T O365 account.
If you are logged into MS 365 with a different account (i.e., not one ending in @utoronto.ca) log out of that account. Then, log into your U of T account using the instructions on our guide: Login to your Microsoft Account.
Once you're logged into your account, you can proceed with the instructions we shared in our newsletter, and in the following section of our guide: MS Forms Add-in for PowerPoint on Windows OS.

Add a Form to PowerPoint on a Mac

You can still use a Form in PowerPoint if you're using a Mac, but the instructions are a little different. Essentially, there are 3 main steps to making this work:

  1. manually add the Forms add-in to PowerPoint,
  2. create a Form online using MS Forms, and
  3. copy the Form URL and paste into your PowerPoint slide 

For complete instructions on adding an MS Form to PowerPoint on MacOS, have a look at the following section of our guide: MS Forms Add-in for PowerPoint on MacOS.

For additional information on Student/Classroom Response Systems at  U of T, have a look at CTSI's guide to Student Response Systems available at U of T.

For questions or assistance with Classroom Response Systems or other classroom engagement tools, please contact the EdTech Office or book a consultation.

Have a Quercus (or EdTech) question? Please contact FASE's EdTech Office.